McDermott Will & Emery LLP is a leading international law firm with a diversified business practice representing commercial, industrial and financial enterprises both publicly and privately held. The Firm has a long history of social responsibility and supporting the communities in which our people live and work.
The Boston office is seeking a Legal Secretary to provide administrative and secretarial support for attorneys in our Intellectual Property Practice Group.
As a Patent Prosecution Legal Secretary, you will:
Provide legal and non-legal administrative support to attorneys and clients Prepare documents, forms, spreadsheets and presentations including: IP Prosecution specific documents such as U.S. Patent prosecution filings, reporting letters to clients, documents received from PTO, draft applications and amendments; enter data Request drawings from draftsman for review and revision and obtain copies of patents Organize and maintain files including: patent files, client correspondence, and maintain a binder with PTO fees and contact information Maintain dockets on a regular schedule and send reminders to attorneys , as necessary Process intake of new clients; create client files; search and print reports Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices Coordinate meetings including setting up a videoconference/calls, requesting meeting room service, equipment, catering Manage contacts and calendar Manage phones including: incoming calls, messaging, transfers and conference calls Schedule travel; process expense reports, check requests and business development activity Enter and release time for timekeepers; print reports as requested
Bachelor’s Degree preferred but not required Minimum 5 years’ experience working as an IP Prosecution legal secretary and 3 years in a professional services/law firm environment Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents Demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI Strong attention to detail Professional interpersonal communication skills, both verbal and non-verbal Excellent teamwork and collaboration skills Self-motivated and able to effectively utilize time and resources Client service/customer satisfaction oriented Secretary Certification Exposure to DTE and Worksite Records Manager